Free calculator · data checked November 10, 2026
Company retreat budget calculator
Quick answer
A company retreat budget is lodging + meals + meeting space + activities + travel + 10% contingency. For 25 people over 2 nights at $38 per person per night (the median published rate across 104 places on Large Group Stays), $75 a day for meals, a $500-a-day meeting room, an $80 team activity and $150 travel each, the total is about $16,253, or $650 per employee.
Places that could fit your group
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Tell us about your team. We'll shortlist places that fit your headcount, dates and budget, check meeting space and meals against each operator's own page, and email you the options. Nothing goes to any property until you choose.
Got it. We'll email you a shortlist for your team, usually within two business days.
What to check before you book a retreat venue
- One room where the whole team can sit together, and its setup (U-shape, theater, rounds).
- Wi-Fi strong enough for calls; screens and A/V.
- Whether meals are catered or the group cooks, and dietary needs.
- Midweek rates: many lodges are cheaper Tuesday to Thursday.
See company retreat venues with meeting space and meals, or send your numbers in the retreat brief above and we'll shortlist places for you.
Sources
- GSA Per Diem Bulletin FTR 26-01 (standard M&IE $68/day, FY2026)
Common questions
How much does a company retreat cost per person?
For a 2-night domestic retreat at a group lodge, roughly $650 per person in our example: lodging at $38 per person per night (the median rate on Large Group Stays), meals at $75 a day, a meeting room, one team activity and some travel, plus 10% contingency.
What should a retreat budget include?
Lodging, all meals and snacks, meeting space and A/V, a facilitator or team activity, ground transport and travel, and a 10% to 15% contingency.
What meal budget is reasonable?
As a reference point, the federal standard meals and incidentals rate for business travel was $68 a day in FY2026 (GSA Per Diem Bulletin FTR 26-01). Catered retreat menus often cost more.
Is a lodge cheaper than a hotel for a team retreat?
Often, for groups of 15 or more: a whole lodge or retreat center gives private space for meetings and meals, and the per-person rate drops as the headcount fills the beds.