Free calculator · data checked November 10, 2026
Group trip budget calculator
Quick answer
A group trip budget is lodging + food (per person per day) + activities + travel + a 10% cushion, divided by headcount. Example: 20 people, 3 nights in a $1,500-a-night lodge, $45 a day for food and $60 each for activities, plus $1,200 in shared travel, comes to $11,550, or $578 per person. Lodging on Large Group Stays has a median of about $38 per person per night.
Places that could fit your group
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Send us your numbers and we'll reply by email with a few places that fit your group and budget. Your calculator results are included. You choose who to contact; nothing goes to any property until you say so.
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Where the money goes
Lodging is usually the biggest line, and it's the one a big group can cut most: a whole lodge split 20 ways often costs less per person than hotel rooms. Food is next. Self-catering in a big kitchen is cheapest, and many camps and retreat centers sell meal packages.
Pick a state above to see group activities there, from rafting to zip lines. Each activity page lists places to stay nearby. For reunions, use the reunion budget calculator; to divide the lodging bill, the cost split calculator.
Common questions
How do you calculate the cost of a group trip per person?
Add lodging for every night, food for every day (nights plus one), activities and tickets per person, and shared travel. Add a 10% cushion, then divide by the number of people.
How much should a group trip cost per person?
It depends most on lodging. On Large Group Stays, the median published rate works out to about $38 per person per night across 104 places with a rate, with every bed filled. Food and activities often add as much again.
How do we pay for group activities?
Book group rates early; many outfitters price per person with a group minimum. Our activity pages list places to stay nearby and link to booking where we have a partner.